Application Procedure

Application Procedure for temporary and contract agent vacancies.

ENISA accepts only electronic application forms submitted via e-mail. This is in order to make processing of applications more efficient, which benefits both ENISA and applicants.

There are two steps in the application procedure:

  • Online application (for all applicants)

    1. Using desktop e-mail application (Thunderbird, Eudora, Microsoft Outlook e.t.c)
    2. Using Internet mail (Yahoo, Hotmail, Gmail e.t.c)
  • Submission of a full application (only for candidates invited to interview)

Step 1: Online application

At the first stage, candidates must submit their application electronically using the application form which is available only in English on the ENISA website. Translations of the application form are available for reference purposes in the other EU official languages. All parts of the form must be completed in full. Candidates should assess and check before submitting their application form whether they fulfil all the conditions for admission laid down in the publication notice, particularly in terms of Formal requirements and Selection criteria.

Guidelines for the electronic submission of the application

To use the application form it will be necessary to use Adobe Acrobat Reader version 8 or newer. We recommend that you download it for free from the following web address as per your computer specifications:
http://www.adobe.com/products/acrobat/readstep2_allversions.html

If you do not have Adobe Acrobat Reader version 8 or newer installed on your computer the application form might not work correctly. Once you have completed the application form you should follow one of the alternatives below for submitting your application to ENISA.

  • Using desktop e-mail application (Thunderbird, Eudora, Microsoft Outlook e.t.c). Please click on the “Email Form” button on the top right of the application form in order for the application form to be automatically packed as an attachment to an e-mail. You still need to click on the send button of the e-mail to ensure that your application form is sent correctly to ENISA. There is no need to write any message in the e-mail.
  • Using Internet mail (Yahoo, Hotmail, Gmail e.t.c) Please click on the “Save as” button under the “File” menu on the top left side of the application form. Save the application on your desktop and attach it to an email and send it to the e-mail address specified in the corresponding application form under the reference number of the vacancy notice. Applications emailed to any other email address cannot be considered. In the subject field of the email please write the reference number of the position you are applying for (eg. ENISA-TA-XX-2009-XX).

Irrespective of the alternative chosen for submitting your application we would like to encourage all applicants to save a copy of the application submitted .

Before completing the application form it is important to read the instructions given above. Please note that due to the large number of applications we might receive, when reaching the submission deadline, the system may encounter problems processing large amounts of data. Applicants are therefore advised to send in their application form well ahead of the deadline. Please note that you will need a valid e-mail address.

The electronic application form to be used is available in an English format only. This application form should be filled preferably in English which is the working language of the Agency. Translations of the application form in the other official languages are provided for reference purposes.

In case of difficulties please contact: HR Team - Monday to Friday 9:00-17:30 (GMT+2) . DO NOT leave it to the last moment if you have any technical queries!

When submitting your application at ENISA an automatic confirmation will be sent to you acknowledging the receipt of your application. In case you have not received such receipt the latest one (1) working day before the closing day please contact the HR team.

Step 2: Submission of a full application

(only for candidates invited to interview)

At the second stage, should the candidate be invited for interview, in order for the application to be considered complete candidates must, at least three (3) days prior to the interview, send originals or certified copies of all relevant documents (diplomas, certificates, professional references etc) needed to prove that they satisfy all conditions for admission. Further information will be provided in the invitation letter. No documents will be sent back to candidates.

All documentary evidence of professional experience must indicate start and end dates for previous positions and the start date and continuity for the current position held. On the day of the interview the candidate must sign his/her application form and by signing the form the candidate certifies on his/her honour that the information provided is complete and accurate.

The address indicated on the form will be used as the location for travel for candidates invited to interview. Your application will not be accepted unless all the documentary evidence is provided and the application form has been signed on the day of the interview, if so invited. Candidates who have not submitted all the documents specified the latest on the day of the interview will be disqualified.

IMPORTANT NOTICE

  • Recruitment will always be based on published vacancy notices to which applications should be explicitly linked.
  • Candidates who wish to apply for different vacancies are asked to send applications separately.

Traineeship

The European Network and Information Security Agency offers traineeships for periods of three to five months. The traineeship program aims to provide trainees with work experience in the field of Network and Information Security.

Interested candidates should follow step 1 of the procedure above in submitting their application.

In order to apply for a Traineeship period at ENISA please consult the following link: Rules governing traineeships at ENISA

Translation of Application Form (for reference only)